Purpose of these guidelines

This information is designed to help you prepare a poster that meets the criteria for FIP congresses.

Overall layout

Poster information should be organized under the following headings:

  • Title (must be identical to the title of the submitted abstract as delegates most frequently select posters they want to visit after review of published abstracts. See also below)     
  • Author’s names and affiliations       
  • Background
  • Purpose 
  • Methods
  • Results
  • Conclusion(s): Keep in mind that delegates may want to quickly assess whether the work presented is relevant to their respective field by reading your conclusion. Consequently, please assure that the conclusions section of your poster is easy to find and to read.
  • Bibliography (optional): Use smaller font size. Reference only the most relevant articles related to the work and/or on the work’s background and methods used. 
  • Contact details (optional): e.g., e-mail, phone number, website)
  • Acknowledgements (optional): e.g., technical assistance, grant support; this information should appear in smaller font size.

Design considerations

Size  TBA asap

This means that your poster should be maximum 90 cm wide X 180 cm high.

Title: It has been shown that text in capital letters takes 10% more time to be read than lower case text. Consequently, it is recommended that you display your poster title suing lower case letters. Choose a large font size for poster title, author(s), and affiliation (not less than 72 points).

Text A poster should be easily readable from a distance of 1-2 meters (= 3-6 feet). Therefore, your font size should be at least 16 points.
Avoid fonts that mimic hand writing or are difficult to read. Arial, Helvetica or Times New Roman are usually a good choice. Use the chosen font throughout your poster. Do not mix different fonts on your poster.
To facilitate reading, please use double-line spacing and justify all text. Short and simple sentences will convey the message more effectively.   Important parts of the text may be highlighted using different colors. Major colors that are easily readable are:

  • Black on white (or a cream colored background)
  • Red on white (or a cream colored background)
  • Green on white (or a cream colored background)
  • Blue on white (or a cream colored background)

Subheadings Allocate a specific color to the subheading within the poster so they clearly separate from the text.

Figures

  • All figures should include brief captions/legends. Sometimes, it may be beneficial to highlight most important aspects of a figure by using an arrow, bubble or label.
  • Use the same font throughout your poster (in both the text and graphics).
    Tables are preferable when data sets are small. 
  • Lines in graphics should be thin. Graphics should lean towards a horizontal format rather than vertical. Ensure that within graphics, the axes are properly labelled and include appropriate units. Any symbols should be explained.
  • Preference should be given to:
    • Bar graphs or histograms for the comparison of two groups;
    • Line graphs for the evolution of parameters;
    • Pie-charts to represent a proportion within a whole.
  • Use pictures or images of sufficiently high resolution in order to ensure good quality print. Be sure to use pictures without copyrights. Moreover, try to use images that are clear and of good color and contrast (not too dark, not too light). Photos may be used to illustrate the location of the study and or the tools used.

Poster tips

  • Organise your poster information starting at the upper left corner and ending at the lower right corner.
  • In addition to major titles, large numbers may be added to distinct poster sections in order to facilitate reading of the information. Differentiation between the sections could be enhanced by introducing lines, bars, or appropriate spaces.
  • Posters are visual presentations. As such, it is good to keep in mind that graphs, charts, photos or tables are particularly eye-catching. It is suggested that around 50% of a poster should be dedicated to visual representations.
  • To increase the fraction of visual representations in a poster, a simple method would be to imagine what figures, tables, etc. could adequately describe your work. Only remaining content not covered by figures etc. should be added as text.

After writing your poster

Print your poster A poster printed on one single large sheet is recommended.

Displaying your poster Think of your poster as a valuable piece of knowledge. Do not leave it unattended while travelling. Adhere to the published time slots for mounting your poster, being present to interact with delegates, and removing your poster after conclusion of the session. You will find necessary materials to attach your poster to the poster board in the exhibition area.

Maximise impact It is recommended that you collect business cards of interested delegates, so you can provide an electronic copy of your poster or follow-up with additional information via e-mail. To enable communication with people who visit your poster outside of the dedicated time slots when authors must be present, attach an envelope below your poster, so interested individuals can leave their business card and you can follow-up with them via e-mail.

Liability

All poster presenters are responsible for mounting and removing their own poster in a proper way and strictly within the indicated timeslots. If presenters display their poster too early or do not remove their poster by the specified deadline, FIP is not responsible for any loss or damage to the poster.